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'File 1/50 Office Routine' [‎45r] (89/206)

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The record is made up of 1 file (103 folios). It was created in 31 Jan 1945-27 Nov 1950. It was written in English. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers.

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-0
D.O. No. -1501
British Agency An office of the British Government and, earlier, of the East India Company. ,
Sharjah,
The 23rd October, 1949.
I diould he grateful if you could guide me
on one or two points of administrative procedure.
2. V/hen I first took over this post in 1948,
it vas the practice for all correspondence from this office
to "be addressed vithout exception to the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. ,
Bahrain. Even such ohvious routine communications as Life
Certificates were passed laboriously through the Bahrain
Agency An office of the British Government and, earlier, of the East India Company. and Residency A diplomatic office of the British Government established in the provinces and regions considered part of, or under the influence of, British India. before they eventually reached London.
3. Whilst much of this dead-wood has now been
cut away, I am still not clear as to whether I should
communicate direct with Foreign Office Departments or other
Ministries in the following cases:
(a) Personnel Department.
Should I write direct over matters which
have no direct bearing on my service in the
Persian Gulf Historically used by the British to refer to the sea area between the Arabian Peninsula and Iran. Often referred to as The Gulf or the Arabian Gulf. ?
E & 0 Department.
Should I address them direct on questions
of salary and allowances in which the recommend
ations of Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. or Political Resident A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency.
are not required ?
(c) Conference and Supply Department.
Should I correspond direct over the supply
of vehicles, flags, reference volumes maps etc*
(d) Ministry of "Works Cairo and Ministr y of Works
Representative Bahrain.
Should I address them direct on questions
concerning maintenance and furnishing of the
existing Sharjah Agency An office of the British Government and, earlier, of the East India Company. .
4. I have no doubt that you will be able to
indicate various other ways in which we may bring our ofiic
orocedure in line with that of other Foreign Office Posts and
I shall be glad of any guidance which you may be able to give
12/11 j-N
HcG. Jakins, Esquire, .
Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. ,
Bahrain.
cojk

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Content

The file relates to office procedure, and changes to office procedure following transfer of supervisory responsibility to the Foreign Office.

The papers include a set of notes entitled 'Office Routine', compiled by the officiating Head Clerk of the British Residency A diplomatic office of the British Government established in the provinces and regions considered part of, or under the influence of, British India. , Bushire, which give guidance on the treatment of all forms of correspondence, registration, filing, referencing, the administrative structure of the Bushire office, mails and telegrams, records, noting and drafting, typing section, forms of letters and memoranda, duties of the Telegram Clerk, and duties of the Despatch clerk, with covering letter suggesting that the notes should be circulated among staff at the Political Agency An office of the British Government and, earlier, of the East India Company. , Bahrain, January 1945.

The file also contains papers relating to specimen forms and letters, April 1948; papers concerning the replacement by the Foreign Office of certain obsolete types of correspondence, September 1948; papers concerning terms to be used in establishing telegraphic priorities, May to June 1949; letter to the Foreign Office concerning the administrative workload of the Persian Gulf Historically used by the British to refer to the sea area between the Arabian Peninsula and Iran. Often referred to as The Gulf or the Arabian Gulf. Residency A diplomatic office of the British Government established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain, August 1949; papers concerning Foreign Office instructions on the use of abbreviations in official documents, including telegrams, August 1949; correspondence from the British Agency An office of the British Government and, earlier, of the East India Company. , Sharjah on how to address certain Foreign Office departments, and the reorganisation of the Sharjah Agency An office of the British Government and, earlier, of the East India Company. 's filing system, October and November 1949; papers concerning regulations for the sending of telegrams, December 1949 to April 1950; correspondence from Cable and Wireless Limited, giving regulations and rates for telegrams, June to December 1950; correspondence concerning Foreign Office instructions laying down official spellings for Kuwait and Bahrain, and the use by the British Residency A diplomatic office of the British Government established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain of the Hunterian system for the transliteration of Arabic words and names, with the exception of Muscat and Oman, June to August 1950; and correspondence concerning the telegraphic address of the British Agent, Gwadur [Gwadar], November 1950.

Extent and format
1 file (103 folios)
Arrangement

The papers are arranged in chronological order from the front to the rear of the file. Circled serial numbers (red for received correspondence; blue/black for issued correspondence) refer to entries in the notes at the rear of the file.

Physical characteristics

Foliation: the foliation system in use commences at 1 on the front cover, and continues through to 103 on the back cover. The sequence is written in pencil, enclosed in a circle, and appears in the top right hand corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. page of each folio.

Written in
English in Latin script
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'File 1/50 Office Routine' [‎45r] (89/206), British Library: India Office Records and Private Papers, IOR/R/15/2/1046, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100026334948.0x00005a> [accessed 11 December 2019]

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