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‘Foreign Office budget for the year 1949-50 and six monthly expenditure etc.’ [‎10r] (19/104)

The record is made up of 1 file (50 folios). It was created in 18 Jul 1946-30 Nov 1948. It was written in English. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .

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(XF 2/0/3)
' CIRCULAR No.094.
Foreign Office,
18th July,1946.
Estimates.
Return of Expenditure, April to September.
Sir,
In order that up-to-date information as to the course
of expenditure abroad may be available at the time oi the
preparation of estimates of the cost of the Foreign Service
for the ensuing financial year, I request th t a return may
be rendered to me annually in October of expenditure in
terms of sterling incurred during the preceding period
from the 1st April to the 30th September.
2. The return should include all expenditure incurred
locally which is chargeable to the votes administered by
the Foreign Office. It should not include recoverable
advances or services chargeable to other Departments of
His Majesty*s Government.
3. The information required may be summarised
conveniently on a form of which specimens are enclosed.
Further supplies of this form may be obtained on application
to the Supplies Department.
4. The required return should be addressed to the
Finance Department of the Foreign Office in time to arrive
not later than the 15th November in each year. No covering
despatch is required; any supplementary explanations or
information considered desirable should be noted on the forms.
5. If accurate figures are not available at a sufficiently
early date, approximate estimates should be included in the
forms, in order that their transmission may not be delayed.
In case of need, reports may be sent by telegram in the most
concise form possible.
6. In order to facilitate the preparation of the Estimates
I request th?}t a statement may also be furnished showing a
complete list of staff employed in the Mission on the
1st October, whose emoluments are a charge on the vote
for Diplomatic and Consular Establishments, &c., togetner
with full details of the emoluments in the case of those
who are paid in full locally. A note should also be added
of any changes which are expected during the month of October,
as it*is desired to prepare the Estimates to show the position
as near as possible as it will be on the 1st November.
7. Additional copies of this circular, together with
the appropriate forms, are enclosed for transmission to
Superintending Commercial Diplomatic and Public Information
Officers, who should be instructed to complete the forms and
return them to you for despatch to the Foreign Office.
8. This circular supersedes circular 016/1945 of the
26th March, 1945.
I am, with gre^t truth and regard,
^ Sir
Your obedient Servant,
ERNEST BEVIN.

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Content

The file comprises papers relating to the accounts (actual expenditure and estimated budget) of the Political Agencies at Bahrain and Sharjah:

  • a copy of a circular written by Ernest Bevin, then Secretary of State for Foreign Affairs, dated 18 July 1946, requesting returns from overseas agencies of their expenditure for the period April to September 1946, and enclosing specimen forms (ff 3-7, with duplicates at ff 10-14);
  • a copy of a second circular from Bevin, dated 30 April 1948, acknowledging the difficulties and delays in receiving accounts of expenditure for 1946, and stressing the need for accurate and prompt accounts for the period 1948-1949, with a revised form for returns enclosed (ff 8-9);
  • compiled budget estimates for the Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. at Bahrain, and for the Sharjah and Dubai Agencies, for the financial year 1949-50 (ff 16-26);
  • further specimen forms for annual returns of expenditure, listed under various subheadings (public information services, consular establishments, diplomatic establishments, commercial diplomatic establishments) (ff 31-37);
  • the annual return of expenditure and receipts for the Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. in Bahrain for the period 1 April to 30 September 1948, with financial estimates for the subsequent eighteen months (ff 39-50).

Financial figures are given in a mixture of British sterling and Indian rupees Indian silver coin also widely used in the Persian Gulf. , with conversion rates indicated (for example, 1 pound sterling being equivalent to 13.26 rupees Indian silver coin also widely used in the Persian Gulf. , f 39).

Extent and format
1 file (50 folios)
Physical characteristics

Foliation: the foliation sequence commences at the front cover with 1 and terminates at the inside back cover with 52; these numbers are written in pencil, are circled, and are located in the top right corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. side of each folio.

Condition: Water damage to the file notes (f 51) has obliterated a large portion of the handwritten notes on this folio.

Written in
English in Latin script
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‘Foreign Office budget for the year 1949-50 and six monthly expenditure etc.’ [‎10r] (19/104), British Library: India Office Records and Private Papers, IOR/R/15/2/1821, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100026678725.0x000014> [accessed 28 March 2024]

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