‘Foreign Office circulars. Particulars regarding temporary officers’ [‎14r] (27/274)

[ XAO 22 (6/47) ]
Circular No. 59
Foreign Office,
bth July, 1947
Clothing Coupons
Dear Consulate/ Consulate-General,
WITH further reference to Circular No. 109 of 18th November, 1946,
regarding, inter alia, the clothing coupon credit in the United Kingdom for
personnel released from His Britannic Ma jesty’s Forces overseas for service with
His Britannic Majesty’s Missions and Consular Establishments, it should be
noted and all personnel informed, that all applications for these proxy arrange
ments must be submitted within a period of six months from the commencement
of release or retirement leave. Failure to comply with this stipulation will mean
that it will be assumed that private arrangements must have been made for an
“ set-up,” and an application for demobilisation coupons will not be
apparently not understood that actual coupons are not issued to an
applicant or to relations in the United Kingdom on behalf of the applicant. The
principle is that a credit, to the value of the agreed coupon allowance, is held
by the Department keeping the proxy records (in the case of all Foreign Service,
Information and Commercial Diplomatic personnel, the “proxy” is
Miss B. Coxon of the Establishment and Organisation Department). The
applicant is then authorised to order clothing to be exported direct to the
overseas address by a retailer in the United Kingdom, up to the total credit
allowed, without surrendering actual coupons. The retailer obtains his coupon
replacement direct from the “ proxy,” the applicant himself not being concerned
in the transaction.
Amount of credit to be allowed
(i) Male Officers (non-Regulars) and male other ranks—90 + half emigration
rate laid down for the country proposed for residence.
(ii) Female officers and other ranks—90 + half emigration rate + 56.
(iii) Regular officers—90 + half emigration rate + 63 where Admiralty,
War Office or Air Ministry Certificate of Entitlement is forwarded with
application.
Procedure for applications
Applicants should give the information contained in the attached pro forma,
and send Certificate from last Commanding Officer confirming release overseas
with effective dates of the beginning and end of release or retirement leave,
together with a certificate from the Head of the Section by whom the applicant
is employed. If it is desired that a relative or friend iiCthe United Kingdom
select the goods, the name and address should be included in the original applica
tion, bearing in mind that coupons will not be sent to the relative, and that
therefore he/she should not use his/her personal coupons as no refund can be
guaranteed. On receipt of the required information the “ proxy ” will send
authority for export (stating the total credit allowed) to the applicant, who will
forward his order to the retailer in the United Kingdom and advise the “ proxy ”
H.M. Career Consular Officers
14163—1 [33704—49]