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'File 17/28 Government Motor Vehicles for Agency' [‎8r] (15/255)

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The record is made up of 1 file (126 folios). It was created in 28 Sep 1946-8 Nov 1950. It was written in English and Arabic. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .

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Rale* for 1^6 purchase and maintenance of i&otor car* at th#
public ex erse for the uae of Govern: ont officers other than heads
of province**
I* The supply of a motor car at the public expense to a
Govern ent officer requires the previous sanction of the Secretary
of &tate. duch supply will be allowed only in exceptional
cases ana on very strong grounds* It is not sufficient to show
merely that the perfor^iancc of an officer 1 * duties will be
facilitated oy th grant of a carj anu f in submitting a reco men-
datlon to the Government of India f a Local Governnent or
administration should clearly Justify ! h* necessity for ihe supply
11 * The following are the condition* governlr^g the use of a
motor car wnicu has been supplied to a Government ol fleer at the
public expensei-
i* Ho person shall be permitt«Hl to drive tae car who does
not possess the certificate of qualification prescribed by the
Local Government for the purposes of these rules*
11* A Local Governrnent may permit he officer to make a
reasonable use f the ce*r for private purposes. Such permission
will, however, pply only to ordinary movements within the
officer*s station; and in no case shall the car be used on long
runs for recreation or lent to others for private use*
ill* Charges for the maintenance and upkeep of the car will be
borne by the Government and by the officer respectively, in the
ma ner indicated below, the general principle being that the
officer using the car shall bear those of its running ex arises
which ure largely uependent as regarus amount on carefulness of
management and which affect the continued efficiency of the cart
al The officer using the car shall pay the cost of petrol,
tyre renewals, mlftc? repairs and renewals, Indicants and
illu^inanta, as well a* all occasional Storage enlarges and
all petty charges incurred otherwise than at the /fp period
cal overhauling and annual varnishing of the car*
Notes Minor repairs and renewals are th*,se which cost less than
k.50/- or are not co nected rith the prescribed periodical
overhauling provided that if a ne« componaut costing more than
Sk.15/- is used in connection with a ain>r repair or renewal, the
officer shall be entitled to charge to Government its actual cos
but not any workshop charges on account of liie examination vdT
the defective car and the setting up of the ne> part*
b) All otnar Charges shall be paid by the Government,
including wages of chauffeur anu cleaner, the cost of
uniform of the chauffeur, and all charge* incurred in
correction with the annual varnishing and the periodical
overhauling*
iv* The officer will be expected to bestow the saine amount
of careful supervision on the car as he would do in the case of
his private car* All cases of damage or accident involving
Repairs (other than **ainor w repairs) or involving claims by
third parties must oe promptly reported to the controlling
authority* Local Govera eat* will further frame detflleu rules
as to the authority which may sanction expenditure on such
repairs* The officer will be held personally responsible for ai
damage whicn may be caused to the car by negligence, or by rougl
or careless handling or by accident due to these or similar
causes* It will be for the Local Government to determine In
each instance how far thi* responsiblity shall be enforced.
A similar liability to bo enforced at tne discretion of the
Local Government in each case will rest upon officer* in
respect of third party claims*

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Content

This file documents the purchase and supply of two official vehicles for the Bahrain Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. : a Humber Super Snipe Saloon and an Austin Sixteen Shooting Brake. Near the beginning of the file the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. states a preference for Humber models as the Agency An office of the East India Company and, later, of the British Raj, headed by an agent. 's official cars (specifically a Super Snipe Saloon and a Super Snipe Station Wagon), since the Government of Bahrain already possesses several of these vehicles, and therefore servicing facilities would be available. The file largely consists of the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. 's correspondence with a number of car distributors and agents, both in Bahrain and in Britain, regarding the purchase and shipment of the Humber and Austin vehicles. Also discussed is the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. 's request for two pick-up trucks for the Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. on the Trucial Coast A name used by Britain from the nineteenth century to 1971 to refer to the present-day United Arab Emirates. (no purchases of such vehicles are documented in this file).

Correspondents include the following: the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. , Bahrain; the Secretary to the Political Resident A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency. in the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. ; Rootes Limited (car manufacturers and distributors, London); A A Zayani and Sons (general merchants and commission agents, Bahrain); the Commonwealth Relations Office, Whitehall, London.

Extent and format
1 file (126 folios)
Arrangement

The papers are arranged in chronological order from the front to the rear of the volume. Circled serial numbers (red for received correspondence; blue/black for issued correspondence) refer to entries in the notes at the rear of the volume.

Physical characteristics

Foliation: the main foliation sequence (used for referencing) commences at the front cover with 1, and terminates at the inside back cover with 128; these numbers are written in pencil, are circled, and are located in the top right corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. side of each folio. An additional foliation sequence is present in parallel between ff 3-38; these numbers are also written in pencil, but are not circled.

Written in
English and Arabic in Latin and Arabic script
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'File 17/28 Government Motor Vehicles for Agency' [‎8r] (15/255), British Library: India Office Records and Private Papers, IOR/R/15/2/1629, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100027759761.0x000010> [accessed 29 March 2024]

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