'File VI/3 I. Confidential- Maps + Books.' [‎224r] (454/712)

. (Confidential.)
No. 69-L.
Erom
The DEPUTY SECRETARY to the
GOVERNMENT of INDIA
in the Foreign Department,
To
1. The Hon'ble the Resident at Hyderabad.
2. The Henable the Resident in Mysore.
3. The Hon'ble the Agent to the Governor-General in Central India.
4. The Hon'ble the Chief Commissioner of Ajmer-Merwara.
5. His Britannic Majesty’s Consul-General and Agent to the Government of India in
Khorasan.
6. The Resident at Baroda.
7. The Political Resident A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency. in the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. .
8. The Political Resident A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency. in Turkish Arabia A term used by the British officials to describe the territory roughly corresponding to, but not coextensive with, modern-day Iraq under the control of the Ottoman Empire. .
9. The Resident in Nepal.
10. The Political Officer with Sardar Leader of a tribe or a polity; also refers to a military rank or title given to a commander of an army or division. Ayub Khan and in Charge of the ex-Amir.
11. The Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. in Gilgit.
Sir,
Dated Simla, the 19th April 1909.
I am directed to refer to the circular letters from the Goyernment of
[ ] For Cent,ill India only. ^ DcpSirtmeni, N°
141 P., dated the 20th January 1894, and
No. 2176 E., dated the 30th August 1900, [and the Hon’ble Mr. (now Sir
Charles) Bayley’s letter to this office, No. 6822-G., dated 2nd August 1904,]
regarding the treatment of secret and confidential hooks and maps, and to
inform you that the question of the issue and check of compilations published
by the Intelligence Branch of the Division of the Chief of the Staff has
been under the consideration of the Government of India.
2. The present practice, under which this Department issues secret and
confidential books, maps, &c., so published, and checks the charge certificates
appertaining thereto, has been found to lead to prolonged and unnecessary
correspondence; and it has therefore been decided that in future the Division
of the Chief of the Staff will distribute their own publications direct to Local
Administrations under the control of the Eoreign Department and that these
Administrations will be directly responsible to that Division for the safe custody
of the same, as well as of all similar works published by the Intelligence
Branch in the past.
3. I am to enclose for your guidance a memorandum showing the
procedure which will be observed in future in regard to the issue, check and
safe^ custody of secret and confidential books, maps, &c.> published by the
Division of the Chief of the Staff. This procedure will be introduced at once
in p]ace of that at present in force; and, in order that the Division of the
Chief of the Staff may be furnished with full information as to the existing
distribution of publications of this nature, I am to request that you will forward
to this Department at an early date complete returns, showing secret and con-
( ) For Nog. i, a s, 9 »„a io only. w ° rk8 , separately and indicating
* Vide the circular letter from the Government how such ~ U 'rk’' any ’ osu / ;h " ,nr ' s ^ . The
of India in the Foreign Department, No. 2170 F„ ^ ^^"buted throughout your charge.
dated the aoth August 1900 . return for confidential works should be
prepared in the form* heretofore pres
cribed, and the return for secret works should be prepared on the form, copies
of which are sent herewith. Care should be taken that all the columns in the
forms are duly filled in.
I have the honour to be,
Sir,
Your most obedient servant,
J. B. WOOD,
Deputy Secretary to the Government of India.
Foreign Office Press—No. 61—21.4-09—133,