'FRENCH POSSESSIONS IN THE GULF OF ADEN. COMPILED BY CAPTAIN E.J.E SWAYNE, 16TH BENGAL INFANTRY.' [‎5v] (15/76)

Custody and disposal op secret books, reports, &c., issued bt the
Intelligence Branch, Qr. Mr. Genl.’s Dept, in India.
T nti0n ° f r His Ex ? ell f nc y the Commander-in-Chief having been
called to the want of system m the custody, use and disposal of secret works,
Sictlyadhered to y -- S,reS tHat m fUtUre the followin S regulations may be
(a) Officials to whom works of a secret nature are issued, will be held
personally responsible for their safe custody, and they must be very careful
to keep them under lock and key: and under no circumstances to leave them
them 6 Th are m ely u t0 - be obse . r . xe ^ b y P eo P>e who should have no access to
them. They will submit annually (on the 1st January) to the Intelligrence
Branch a return showing that such matter is still in their possession. . g
(b) When an official to whom a secret work has been issued vacates his
appointment or is transferred or proceeds on duty or leave (out of India for
any period, or m India for any period exceeding 3 months), all secret works
m his possession if held in his official capacity must be personally made over
L h l S ^r CeSS ° r n 6 he u te u mp ,° rar y ° r P errnanen 0 i and a report submitted to
t e Intelligence Branch by the officer handing over the issues showing that
this has been done. The following is the form of report to be made : —
Certified that I have this day delivered over to
following secret works issued to me by the Intelligence Branch—
No.
Full Title of work.
No. of
Vols.
No. of
copies.
Remarks.
Explaining reason of
handing over.
i
Place and date
Signature
Signature of receiving officer
IheG. a C f ° f tHe DiStriCt StaS these re por ts in us't' be* sent through
(c) in the case of an official leaving his station under circumstances other
than above stated, it is optional for him to hand over the secret works in his
nnfTn ^ t n °. ther officer tbe above prescribed formalities, but if he does
not do so, he is as responsible for them during his absence as he is durine his
presence at his station. uunng ms
(d) Personal or complimentary issues of secret words will be held by the
recipient until h,s departure from India, when the secret matter wHi be
“drtxr. ceBranchfor safe custod >-» spedai p-™isLo„ e
Army Head Quarters, j James Browne, Major-General,
Simla, 1-10-1891. ) Quarter Master General in India.