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'File 1/50 Office Routine' [‎8r] (15/206)

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The record is made up of 1 file (103 folios). It was created in 31 Jan 1945-27 Nov 1950. It was written in English. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .

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i. if
I
f
-6-
Eahrain under a Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. .
Huscat -do-
Kuwait -do-
Khorramshahr under a Consul.
Kerman -do-
Bandar A^as -do-
Under the jurisdiction of some of these sub-offices
tL are smaller offices ? e.g.,
UKQEE EAimBI .
.-'olitical Officer, Trueial Coast ■ n Headquarters
ard in his absence Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. Agent "5 at Sharjah.
mpm xn. i: JAT.
British Agent, G-wadur.
mnm laiio/LR iiBE^s .
British Agent, Jask.
rnmsn BUbKIRS .
Consular Agent, Lingah.
25. . In Khorasan there is a Consulate-General wit^ its head
quarters at Meshed, and under him there are the fold ing sul)-
offices:-
C ons ul, Zahidan.
Vice-Consul, Eirjand, Za"bul
hut only in matters of clerical postings is the Consulate-General
for .Fars in Bushire directly concerned with the Consulate-General fc
Khorasan in . eshed, in all other matters the lie shed Consulate-General is
independent. Most of the correspondence from Lushire is with the
External Affairs Department of the Government of India, the Accoun
tant General, Central Revenues, New Delhi, the six suh-offices at .
r Muscat, Bahrain, Kuwait, Khorramshahr, Kerman and Bandar Ahhas,
Xiin-'-Rh and Sharjah; with the India office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. and the foreign C'ffice,
- jc ; with the Embassies at Baghdad and r . hran, the Consulate-
Ge iexal at Basra and the Consulate at Shirr.z; und also with the ■
commercial firms in India with whom frequent orders have to be
placed for stores for the_office. All our correspondence for
the suh-offices, Lingah, External Affairs Jep atment, Accountant
General ■ antral Revenues, India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. , Boraigh Office, etc.,
is sen under cover of a .way "bill. Separate way "bill hooks
are maintained for each office. The way hills are nu. ered
and give particulars of the date and the route 1)3% whic, the
letters are sent, the numbers of the various letters, etc., etc.
The way hills are generally prepared in triplicate; two are
sent with the letters, enclosed in the same cover or hag, to the
addressee, one of which is returned duly receipted. some
cases e.g. in the case of Tehran and other inlauu. posts and
Basra, the original way "bill is sent in the first i ice; hy
the next mail is sent the duplicate, so that even ii _ e original
cover is lost in transmission, the contents of the cover may he
known from the duplicate way "bill. If correctly received, the
original way hill is returned duly receipted.
26. Letters (non-confidential) to Shiraz, Tehran, Kerman and
East Iran are sent hy Registered Persian Post; letters for the
Government of India, the Accountant General, Central Revenues,
various firms and private individuals in India and mails for
England, are sent hy Registered Air Mail via Bahrain. These
are sent under cover of a separate way "bill to the Political
Agunt, Bahrain, for posting. The charges incurred are debited
to the Bushire Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. Account. ' Iiails for Lingah and Bandar
Ahhas r,re also sent to Bahrain for onward transmission. The
former is addressed C/o the Political Officer, Trueial Coast
/(
•or
o • e o

About this item

Content

The file relates to office procedure, and changes to office procedure following transfer of supervisory responsibility to the Foreign Office.

The papers include a set of notes entitled 'Office Routine', compiled by the officiating Head Clerk of the British Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bushire, which give guidance on the treatment of all forms of correspondence, registration, filing, referencing, the administrative structure of the Bushire office, mails and telegrams, records, noting and drafting, typing section, forms of letters and memoranda, duties of the Telegram Clerk, and duties of the Despatch clerk, with covering letter suggesting that the notes should be circulated among staff at the Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. , Bahrain, January 1945.

The file also contains papers relating to specimen forms and letters, April 1948; papers concerning the replacement by the Foreign Office of certain obsolete types of correspondence, September 1948; papers concerning terms to be used in establishing telegraphic priorities, May to June 1949; letter to the Foreign Office concerning the administrative workload of the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain, August 1949; papers concerning Foreign Office instructions on the use of abbreviations in official documents, including telegrams, August 1949; correspondence from the British Agency An office of the East India Company and, later, of the British Raj, headed by an agent. , Sharjah on how to address certain Foreign Office departments, and the reorganisation of the Sharjah Agency An office of the East India Company and, later, of the British Raj, headed by an agent. 's filing system, October and November 1949; papers concerning regulations for the sending of telegrams, December 1949 to April 1950; correspondence from Cable and Wireless Limited, giving regulations and rates for telegrams, June to December 1950; correspondence concerning Foreign Office instructions laying down official spellings for Kuwait and Bahrain, and the use by the British Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain of the Hunterian system for the transliteration of Arabic words and names, with the exception of Muscat and Oman, June to August 1950; and correspondence concerning the telegraphic address of the British Agent, Gwadur [Gwadar], November 1950.

Extent and format
1 file (103 folios)
Arrangement

The papers are arranged in chronological order from the front to the rear of the file. Circled serial numbers (red for received correspondence; blue/black for issued correspondence) refer to entries in the notes at the rear of the file.

Physical characteristics

Foliation: the foliation system in use commences at 1 on the front cover, and continues through to 103 on the back cover. The sequence is written in pencil, enclosed in a circle, and appears in the top right hand corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. page of each folio.

Written in
English in Latin script
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'File 1/50 Office Routine' [‎8r] (15/206), British Library: India Office Records and Private Papers, IOR/R/15/2/1046, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100026334948.0x000010> [accessed 21 May 2024]

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