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Coll 29/2(3) 'Royal Naval Base Bahrain: transfer and adaptation for use as Political Residency' [125r] (249/737)
The record is made up of 1 file (367 folios). It was created in 17 Apr 1946-13 Aug 1949. It was written in English. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .
Transcription
This transcription is created automatically. It may contain errors.
7
Accounting
procedure.
Receipts from
sale of land, &c.
Payments on
account.
For this purpose he shall obtain funds from time to time, as
required, by one of the following methods :—
(1) By drawing a bill on the Ministry of Works aijilMlLmimig
at three days’ sight, the balance in hand to be kept as
low as possible, consistent with immediate requirements.
On the day the bill is drawn, he shall notify the Ministry
of Works aiid—LMnnn-mg on the form provided for the
purpose, and at the same time forward a certificate, by
a banker or a merchant, of the rate of exchange at which
the bill has been drawn.
(2) By the use of Foreign Office funds in approved cases. The
transfer of such funds to meet Ministry of Works
[ ) lri nnin $i > ; expenditure shall be recorded in the accounts
rendered to each Department.
(3) By application to the Ministry of Works and Planning for
telegraphic transfer where it is not possible to obtain
funds as described in (1) or (2) above.
43. The Ofhcer-in-Charge shall account to the Ministry of
Works aud -Planning for all receipts obtained and payments
made in accordance with the preceding paragraph. This shall be
done quarterly, in the form prescribed, immediately following the
30th June, the 30th September, the 31st December and the
Slst March.
Each quarterly account shall be a complete statement of all
receipts and payments made during the quarter and all payments
shall be fully supported by receipted bills, estimates, &c., which
shall relate solely to the items in question.
Receipted bills for freightage, customs and other duties should
state the date when the consignment was received, the number of
packages forming the consignment and the numbers and marks on
the packages.
The various receipts and payments shall be shown in local
currency, but in the case of a Bill of Exchange the sterling amount
also shall be given, together with the rate at which the Bill was
negotiated. . . .
A brief translation shall be given of any item appearing m the
account in a language other than English or French.
The inventory number should be quoted in the case of furniture.
Should no transaction have taken place during the quarter an
account shall be rendered, nevertheless, stating that fact.
The Officer-in-Charge shall, so far as possible, ensure that
tradesmen’s bills are rendered and paid promptly; and that every
advantage is taken of discounts for prompt payment.
In no case may funds be entrusted to a third party for the
payment of tradesmen’s accounts. These should be paid direct b}
the Chancery, on the certificate where applicable of the local repre
sentative of the Ministry of Works and Planning.
44. Receipts arising from the sale of land, buildings, &c., shall
be disposed of as directed by the Ministry of Works and Planning.
45 In order to meet the requirements of the Comptroller and
Auditor-General, the following conditions of payment shall be
strictly adhered to :—
(a) When a payment on account is made in connexion with
any service for which a contract has not been concluded,
the receipt shall invariably be accompanied by a
certificate to the effect that, at the date of payment, work
had been completed, or materials delivered, to the lull
value of the amount of the advance.
(b) In the case of contracts which provide for definite payments
to be made at certain progressive stages of the work
(6 o so much on the completion of foundations, a fuither
sum on completion of walls, &c.), these payments shall be
supported by certificates stating that the work has been
executed in'accordance with the terms of contract, and
that the contractor is entitled to payment of the specified
amount.
About this item
- Content
The file concerns the transfer of the Political Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. in the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. from Bushire to Bahrain in 1946, and the conversion of the Royal Navy Base in Bahrain for the use of the Political Resident A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency. .
The file is composed solely of internal correspondence between British officials including the India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. , Admiralty, the Political Resident A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency. in the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. , the Senior Naval Officer in the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. , the Secretary of State for India, HM Treasury, the Public Works Department of the Government of India, the Ministry of Works, the Commonwealth Relations Office.
The correspondence relates specifically to the following:
- new buildings required at the Naval Base, including four architectural drawings (ff 359-361, f 285)
- conversion of Jufair Naval buildings as site for the new Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India.
- wireless transmitting station
- list of building and works at the Naval Base taken over by the Political Resident A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency. in August 1946 (ff 304-319)
- estimate of costs
- plan of empty land situated at Qadhibia (outskirts of Manama), Harbour of Bahrain, which has been sold by the Government of Bahrain to the Government of Great Britain (f 208)
- air conditioning in the new Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. building
- regulations relating to the occupation of Embassy and Legation houses, the property of, or leased by, His Majesty's Government (ff 122-125)
- Ministry of Works report of visit to Bahrain and plans to build a new Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. (ff 107-117)
- Admiralty's need to reoccupy buildings in the Naval base at Jufair.
- Extent and format
- 1 file (367 folios)
- Arrangement
The papers are arranged in approximate chronological order from the rear to the front of the file.
- Physical characteristics
Foliation: the foliation sequence (used for referencing) commences at the inside front cover with 1, and terminates at the last folio with 368; these numbers are written in pencil, are circled, and are located in the top right corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. side of each folio. An additional foliation sequence is present in parallel between ff 4-368; these numbers are also written in pencil, but the majority are not circled, where these have previously been circled they have been crossed through.
- Written in
- English in Latin script View the complete information for this record
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Coll 29/2(3) 'Royal Naval Base Bahrain: transfer and adaptation for use as Political Residency' [125r] (249/737), British Library: India Office Records and Private Papers, IOR/L/PS/12/3554, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100066203943.0x000034> [accessed 4 May 2024]
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Copyright: How to use this content
- Reference
- IOR/L/PS/12/3554
- Title
- Coll 29/2(3) 'Royal Naval Base Bahrain: transfer and adaptation for use as Political Residency'
- Pages
- front, front-i, 2r:207v, 209r:368v, back
- Author
- East India Company, the Board of Control, the India Office, or other British Government Department
- Usage terms
- Open Government Licence