"ملف 17/27 وسائل نقل الوكالة" [و‎‎١‎٤‎١] (٤٨٢/٢٨٥)

This of course includes attendance at parties arid places
which are not strictly official.
5. "Private use” of the vehicle is a self-explanatory term
and may chiefly be applied to the use of the vehicle for
recreational purposes.
MAINTENANCE
6. The proper driving and maintenance of official vehicles
are responsibilities of the Head of the Post* who must ensure
that the vehicle is not driven at an excessive speed (taking
into consideration the local standard of roads and of driving)
and that the economical cruising speed of the vehicle is not
needlessly exceeded. When a chauffeur is necessary the
Head of the Post must satisfy himself that the chauffeur's
standard of driving and maintenance is adequate.
7. The Head of the Post must alsoensure that the vehicles
are serviced at regular intervals (according to th instructions
in the handbook of each vehicle) and that an accurate record
of maintenance, repairs and replacements is kept. A log-book
for each vehicle is to be kept in the front pocket, &nd petrol
and oil consumption and mileages at the time of replenishment
are to be entered in it, as well as the records of trips.
Where not supplied with the vehicle, an inventory of equipmest,
tools and spares, should be prepared and revised as necessary
from time to time, and care should be taken that these article
are not lost. Both the log-book and the Inventory at wixlpx
■silk should be checked every month, preferably on a specific
date such as the first day of each month, and deficiencies
accounted for and made good, if necessary privately. All
proper vehicle expenses not arising out of negligence or fault
are chargeable to public funds.
8. In particularly hot climates c re is to be taken to'
ensure that the cooling system is working efficiently, ail
special attention should be paid to correct tyre pressures
(as given in the handbook). Where roads are rough, care should
also be taken to remove stones or flints which may have become
embedded. All the covers before they have cut through to the
inner tube, and road springs should be periodically inspected
for signs of breakage. In climates where great extremes of
cold are experienced attention sho- Id be paid to the necessity
for ”Anti-freeze” in the water system. It is to be emphasised
that from the point of view both of smartness and upkeep the
tasks of washing and polishing are important, as also are those
of oiling and greasing in the interests of continued efficiency.
Where the official vehicles of a post Include trucks or lorries,
over-loading should be avoided and correct distribution of load
(with the bulk of the weight will forward between the axles)
observed.
9. Each official vehicle should be overhauled every six
months and a report furnished to the Head of thePost. For
this, as for all maintenance and repairs, the local agents
of the makers or their advised local garage (if there is one)
should be used, or else the best local garage. The expenses
of overhauls and reports are chargeable to public funds.
10. At large posts it is probable that the Head of the Post
will m wish to delegate the supervision of maintenance, &c.,
of official vehicles to a competent member of his staff, but
he will at all times remain himself responsible.