"ملف 17/27 وسائل نقل الوكالة" [و‎‎١‎٤‎٢] (٤٨٢/٢٨٧)

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SIX-MONTHLY REPORT f
11. In order that a proper check may be kept in London
on the state of official vehicles abroad, ari with a view
as far as possible, to avoiding eventual disputes both as
to the necessity of replacing old vehicles and as to the
condition of vehicles at times of handing-over, a six-
monthly report is to be furnished to the Establishment Offter
of the Foreign Office. Such reports, drawn up by a competent
firm of motor-engineers as indicated above, if one is available,
should cover:-
a) The state of the engine and chassis.
b) The state of the coachwok.
c) The condition of the tyres.
d) Petrol consumption per mile.
e) Oil consumption per mile.
f) The mileage run from time of delivery and
during the past six months,
and must be submitted on the 1st October and the 1st April
of each year, countersigned by the Head of the Post. The
reports should, where possible, state the causes of any
defects which may come to light as the result of examination;
a*}d distinguish between those due to fair wear and tear and thos
arising from other causes such as original defects, abnormal
road and climatic conditions, careless supervision or driving
Ac.
ACCOUNTS
12. Accounts for the running costs and maintenance and
repair costs of each officii vehicle will be sfomitted Ath the
quarterly accounts in a separate ^Transport” schedule. In such
schedules are to be included separately the costs of running
expenses, spares, repairs, replacemnts, overhauls, reports,
chauffeur's wages and uniforms, insurance (where necessary;,
<5rC. Payments in respect of private use and use on behalf
of Dominion or Colonial Governments, as laid down in paragraphs
3 and 4, should be entered as an item on the Dr. sii of the
quarterly account, supported by a schedule showing in detail
the composition and amount of each individual payment.
INSURANCE
13. Official vehicles wll not be insured, unless the law
of the country in which they are in use so dem nds, in which
case the Foreign Office must first be consulted; since His
Majesty's Government do not as a rule insuF their own property
and since they accept in consequence all the risks involved,
which in the case of official use of official vehicles are
borne in the public interest and in the case of their private
and representational use are covered by the mileage rate.
DOCUMENTS
14. Specimen copies of the proposed log-book, six-monthly
report form and monthly maintenance eheck-list accompany tikis
Code which should be kept readily available at each post.