"ملف 17/27 وسائل نقل الوكالة" [و‎‎١‎٩‎٥] (٤٨٢/٣٩٣)

2-' NOV 1950 ' s e P tei nb er > 1950
(vs)
Dear Political Agency, v> —
Official Transport: Vehicle Log Books and Records *
It has been realised for some time now that there exists a
need for a standardized form of vehicle log book for the use of
those Posts abroad which run official transport. A cross section
of major Missions who have contributed their own observations and
suggestions has enabled two books to be prepared; a copy of each
is sent herewith. The old log books will be discontinued”.
2. The primary purpose of any log book is to produce in a
convenient form a consolidated record of the mechanical history of
each vehicle, with its mileage and fuel comsumption. This
information is necessary in order to enable the transport officer
to see at a glance whether the vehicle is up to standard, to supply
information for the various transport returns, and to support any
application for renewal. The small log book No. C.S.5 (buff) is
designed to meet these needs exactly. The record of the mileage
and fuel consumption should be a daily entry to bo added up monthly,
on each page. The book is intended to last the life of the vehicle
and to accoi.pany it on transfer. No provision is made here, however,
for a record of those details of journeys without which the
administration Officer cannot quickly satisfy himself that transport
ia being properly and fully employed. Such a‘record of journeys will
also be necessary for the control of private use of transport and for
the recovery of charges in connexion therewith. Complementary to this .
log book, therefore, Posts will require a separate journey record
which we think they will find more convenient to prepare themselves
in the local language on the lines of the record to be seen in log book
No. C.S.3.
3* The larger log book No. C. 0,3 (blue) is designed to meet the
requirements of those Missions or Consular Posts whose transport is limited
inmmbors and whose journeys are not sufficiently numerous or varied in
character to need the more elaborate system of separate records. Here
the detailed record of journeys is incorporated in the log book and the
mileage and fuel consumption figures are added up at the foot of each
page and carried forward in convenient periods, i.e., weekly or monthly.
4* We hope that the production of these log books will not only save
Posts time and trouble, but will also help towards greater efficiency.
Will you please consider carefully which of those two books is best
suited to your particular circumstances and enter your requirement in
Part III of the Annual Stationery demand? Will you please return the
discarded book for re-issue elsewhere?